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Olympic Village WET and AGM! Wednesday Evening Training

October 25th 2017 6:00pm - 9:00pm

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# Participant Score Points Time Points

Course Maps

Run both loops

Organizers: Ben Smith (Event Director), Brian Ellis (Assistant), Jules Tough (Membership), Joanne Woods (Membership)

Map: Olympic Village

Description

There are two short loops (1km and 1.5km) - you can do one, the other, or both. Also sign up for pizza if you're coming to the AGM!

Schedule

  • 6:00pm: Introduction to Orienteering for Beginners
  • 6:00pm: First starts
  • 7:00pm: Courses close
    • Head into the community centre for the AGM
    • Eat pizza
    • Wander around the Gallery Walk Presentations from your Team Directors showcasing what the Board and Teams have accomplished, big plans for the future, and ways in which you can become involved!
  • 8:15pm: Formal presentation from the GVOC board
  • 9:00pm: Nominations/elections for open positions
  • 9:15pm: Clean up
  • 9:30pm: Everyone is headed home for a well deserved rest!

Start location

Next to Tap and Barrel in Olympic Village.

Parking

Parking is VERY limited in Olympic Village itself. Try parking around 4th andColumbia (free on-street parking) and jogging over - it'll be a good warmup!

AGM Information about Open Roles

The following Board and Team Volunteer positions are open and in need of a person like you!

Elected Volunteer Roles

Board Roles

Duties

Treasurer
(1 year term with the option to keep your role for another year)
(Currently James)
  • Maintain the financial integrity of the club
  • Member of the Financial Team
  • Attend Board meetings and report/comment on the financial aspects of initiatives

Secretary
(1 year term with the option to keep your role for another year)
(Contact Kate for more details)
  • Attend all meetings and create the meeting minutes
  • Contribute to the direction of the club and carrying out of the strategic plan

Director of Events
(1 year term with the option to keep your role for another year)
(Currently Ben)
  • Get WJR Event Directors for the year plus January of the next before November
  • Create the WET and WJR schedule for the upcoming calendar year
  • Coordinate the instruction of new officials (O100, O200, O300, etc)
  • Ensure all major and regular events obtain and meet all requirements for permits

Technology Director
(1 year term with the option to keep your role for another year)
(New position - contact Kate for more details)
  • Website maintenance and updating
  • Investigate online membership/registration with Director of Membership

Nomination procedure

  • Call for nominations after presentations
  • Raise hand and nominate yourself or another person
  • Accept nomination
  • If more than one the person is nominated they will be sent out of the room for the vote
    • There is a vote
    • Person with the most votes fulfills the role

Ongoing Volunteer Roles

Role

Which Team Director to Approach

WET (Wednesday Evening Training) Coordinator. Requires a couple hours of work every few months to make sure the each week there is a member to put on the WET. Mainly emailing and some face to face conversations.

Director of Events! (Ben)

Permissions. Work with Marg and Robyn to go through the permitting process for the WJR and Major Events we hold. The commitment is on an event to event basis.

Director of Events! (Ben)

Equipment Manager. Check through the GVOC Locker 4 times a year to ensure that all equipment is accounted for and that the locker is tidy. If anything is missing or needs to be sent away for repair you would let the Event Director / Board know.

Director of Events! (Ben)

Greeter/Membership/Registration. If you are open and welcoming and would like to help with Membership at WET/WJR or registration for events this is the spot for you! Always looking to grow the roster of friendly faces!!

Director of Membership!
(Jules)

Coaches @ WET/WJR. Are you interested in showing new people the ropes before heading out on your own course? Would you be interested in shadowing beginner/novice orienteers to help them progress? Then let’s bring out the coach in you!

Athletic Development Director! (Adam)


Safety Precautions

Always use good judgement and common sense. Carry a whistle at all times. Headlamps are essential to see and be seen. Take care when crossing roads and parking lots. Watch out for other runners, cyclists, and trail/sidewalk users.

Location

Photos

Photos are from Flickr. To add your photos to this section, tag your Flickr photos with: whyjustrun3118 (all one word)